Management + Systems

Using the EasyAP solution, users of K8 can benefit from software that automates supplier invoice processing. The functionality, which is pre-integrated with the business management software from Kerridge Commercial Systems (KCS), delivers significant time and efficiency savings to K8 customers. 

EasyAP eliminates the need for manual invoice processing, allowing businesses to deploy the accounts payable resources elsewhere – while significantly reducing paperwork. Using EasyAP, supplier invoices are downloaded from email and all the details needed to process it within K8 are captured electronically. The system then matches the invoice to the purchase order and automatically populates the necessary fields within K8. Any corrections that need to be made can be entered manually, and artificial intelligent processes enable K8 to remember these changes for future use. 

An electronic version of the information is immediately stored alongside an image of the original invoice, helping businesses cut down on the need to print, handle and file paper copies. In the event that a supplier cannot provide a PDF, it is possible to scan in a hard copy of the invoice. EasyAP then automatically populates the fields within K8 using these details.

“We recognise that time and efficiency savings are high on the agenda for our customers – as is the need to operate sustainably. EasyAP is the functionality within K8 that will help them achieve this,” says James Mitchell, managing director UK & I at KCS. “The manual processing of supplier invoices can take several hours – especially for our larger customers – so we are excited to offer a solution that will speed up this process. We are proud that this solution is another great example of where sustainability and profitability can go hand in hand – as this product will encourage the digitisation of a traditional paper process and will reduce the administrative time and physical resources, such as paper and ink.”